Job Description
Salary : $68,318.56 - $102,433.71 Annually
Location : Oceanside, CA
Job Type: Full-time
Job Number: FY2025-00011
Department: Executive Division
Division: GOV AFFAIRS & COMM OVERSIGHT
Opening Date: 09/10/2024
Closing Date: 11/10/2024 11:59 PM Pacific
Description DEFINITION Under the general direction of the Chief of Staff, the Grants Coordinator/Government Affairs Analyst will assist in the management of NCTD's discretionary grants program and government affairs activities.
Distinguishing Characteristics This position is distinguished by its overall responsibility for coordination of NCTD's discretionary grants program, including the pursuit of funding opportunities from federal, state, and local agencies. The Grants Coordinator/Government Affairs Analyst must have excellent writing skills and the ability to synthesize complex project reports into a narrative application that meets the specific grant program requirements. The position will also assist with government affairs activities with state/federal executive and legislative bodies and other regulatory agencies. The position must possess the ability to handle multiple deadlines and changing priorities.
Supervision Received and Exercised This position reports to the Chief of Staff. The position will work closely with Divisions within NCTD as directed by the Chief of Staff, including but not limited to the Finance, Planning and Communications, Bus Operations, Rail Operations, and Development Services Divisions. The position has no supervisory responsibility.
Working Conditions Normal working conditions for this position are in both an office and field setting. Business travel is required periodically to visit legislators and funding agencies, and various offsite business meetings. This position may require, as necessary, evening and weekend work.
Examples of Duties Essential Functions - Provide communication and guidance to the Chief of Staff on upcoming grant programs and the development of grant applications for The District.
- Research funding opportunities from government agencies and other sources that align with NCTD's project priorities and strategic objectives.
- Write and prepare grant proposals, including narratives and supporting documents, in accordance with the requirements of funding agencies.
- Collaborate with cross-functional teams from applicable Divisions and external agency partners to gather information and develop compelling grant proposals.
- Manage the grant application process from start to finish, ensuring that deadlines are met, and all required materials are submitted accurately and on time.
- Maintain a comprehensive database of grant opportunities, applications and outcomes, and provide regular updates to the Chief of Staff and other stakeholders.
- Remain informed about emerging trends and best practices in grant writing and funding mechanisms within the public transportation industry.
- Assist the Chief of Staff in garnering support for projects and grant applications, including identifying key stakeholders and drafting letter of support templates.
- Assist the Chief of Staff in engaging consultant partners to draft complex applications and benefit-cost analyses, including proofreading materials and attending regular meetings to manage contracted support.
- Assist the Chief of Staff in communicating NCTD's position on issues and activities to federal, state, and local agencies as well as associations and advocacy organizations, including assisting in the preparation of written and oral testimony, reports, memos, letters, and other forms of communication as deemed appropriate.
- Track federal, state, regional, and local issues and activities that impact NCTD operations.
- Monitor legislation and proposed regulatory actions at the federal, state, and local level that may impact NCTD.
- Translate complex materials into concise and compelling summaries.
- Compose and proofread letters, memos, and other correspondence.
- Perform other duties as assigned.
Qualifications Education/Experience - A college degree in public administration, business administration, finance, political science, economics, or related field from an accredited college or university is required.
- Previous experience in grant writing, public agency and/or legislative program management, including working in a federal or state legislative capacity, is desired but not required.
A combination of experience/skills and education to fulfill the requisite knowledge, skills and abilities for this position may be considered.
Certificates/Licenses - Possess and maintain a California driver's license, Class C, and a satisfactory driving record for the last five years.
- Maintain compliance with the District's policies regarding Conflict of Interest and Ethics.
General Requirements - Excellent written and oral communications skills.
- Strong analytical and critical thinking skills.
- Ability to communicate effectively, both orally and through correspondence, memos, presentations, and reports.
- Ability to gather, organize, analyze, and present data to appropriate sources.
- Initiative and follow-through on general duties and projects.
- Organizational skills and ability to maintain a time management system.
- Ability to anticipate the need for further work or follow-up.
- Knowledge of local, regional, state, and federal government/legislative processes, laws, regulations, statutes, and grant programs.
- Demonstrated proficiency in computer software programs including the Microsoft Office Suite.
Supplemental Information Physical Requirements The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
The employee must possess the ability to use the phone and computer for extended periods, manual dexterity to complete clerical functions, and work with office equipment and lift equipment up to 50 pounds on a periodic basis. The employee must be able to hear, see, and communicate verbally to exchange information. The employee must be able to physically travel between District locations and other destinations, work in the evenings when required, work in hazardous conditions, and negotiate a variety of different and irregular terrain as is typical along a railway right of way. The employee may be subject to fumes, odors, dusts, gases, and chemicals. The employee must be able to walk, climb, balance, bend, carry, push, reach, sit, and stand for prolonged periods of time.
Machines / Tools / Equipment - Ability to operate a personal computer and Microsoft Office Suite programs.
- Ability to operate standard office equipment, including a fax and scanner machine, copy machine, and telephone.
- Ability to carry and operate a mobile on-call device.
Application Information : All applicants must complete and submit an online application at A job offer is contingent upon the successful completion of a pre-employment drug screen and background check.
Salary based upon experience, not to exceed midpoint of stated range. NCTD is an Equal Employment Opportunity Employer.
Retirement : NCTD participates in the CalPERS retirement program with a benefit formula of 1.5% @ 65 for PEPRA new members. Benefits are calculated based on your age at retirement, the number of years of service credit with CalPERS and the average of your monthly compensation over the past 36 months (36 months average highest hourly pay rate).
457(b) Deferred Compensation Plan : NCTD offers a Voluntary Deferred Compensation Savings Plan through VOYA Financial Services. Employees are eligible to enroll any time after the date of hire. The plan allows you to contribute pre-tax and/or post-tax dollars into selected funds of your choice. The plan also allows you to:
- Contribute up to amount specified annually by the IRS
- Catch-up plan for those 50+ of up to amount specified annually by the IRS
- Is portable, can be rolled over into another qualified retirement plan
- Employer match into a 401(a) account (50% up to 8% of employee compensation; Max NCTD contribution of 4%)
Medical Insurance : NCTD offers a rich variety of HMO and PPO plans to choose from and contributes towards your monthly medical premiums, if the coverage you select costs more than the amount NCTD contributes, then payroll deductions will be withheld on a pre-tax basis.
Dental Insurance : NCTD offers two different dental plans for employees and their eligible dependents (HMO and PPO) from a reliable dental insurance provider. Human Resources can provide information regarding annual insurance provider and available plans. Both plans are part of NCTD's cafeteria plan (pre-tax payroll deductions for monthly premiums).
Vision Insurance: NCTD offers vision services for employees and their eligible dependents through a reliable vision insurance provider. Human Resources can provide information regarding annual insurance provider and available plan. The plan is part of NCTD's cafeteria plan (pre-tax payroll deductions for monthly premiums).
The benefits include:
- $10.00 co-pay for Annual Exam
- No charge for standard lenses every 12 months
- $125 retail allowance for frames every 2 years; OR $125 toward the contact lens.
Life Insurance : NCTD cares for its employees, and thus provides at no cost to the employee group life insurance in the amount of
$50,000 (coverage includes Accidental Death and Dismemberment and Accelerated Death benefits). Additional life insurance is available for you and your eligible dependents at your expense.
* Tax reporting is required for any amounts over $50,000, per IRS guidelines. Supplemental life insurance coverage premiums are deducted on a post-tax basis.
Long Term Disability Insurance: NCTD offers voluntary Long-Term Disability (LTD) insurance. You may elect units of $100 up to 60% of your hourly wage to a maximum of $6,000/month. Deductions are post-tax, coverage 24/7, limitations or exclusions, and benefits are payable to age 65 or for two years (whichever is longer).
Flexible Spending Account Plan: NCTD offers two core FSA plans and two Commuter plans. Health Care and Dependent Care plans are "Use It OR Lose It" calendar year plans (Jan. 1st - Dec. 31st). The Commuter Transit and Parking plans do not have a "use it or lose it" policy. Plans are as follows:
- Health Care Spending Account:
- May contribute up to amount specified annually by the IRS
- Dependent Care Spending Account :
- May contribute up to amount specified annually by the IRS (including limitations if married)
- Commuter Transit Accounts:
- May contribute up to amount specified annually by the IRS
Disability Insurance : Employees contribute to California State Disability Insurance (SDI). The current contribution rate is 1.1% of earnings and is totally paid by the employee. After the 7-day waiting period, SDI pays a percentage of employee's salary up to a maximum of $1,540.00per week, for up to 52 weeks. SDI may be coordinated with Paid Time Off (PTO).
Accident Insurance: NCTD offers voluntary accident insurance. You may elect coverage for you and your dependents for a flat monthly rate. Deductions are post-tax.
Critical Illness Insurance: NTD offers voluntary Critical Illness insurance. You may elect coverage up to $10,000 in increments of $2,500, for you and between $2,500 - $5,000 for your dependents, not to exceed 50% of coverage amount. Deductions are post-tax.
Administrative Holidays : NCTD recognizes 10 paid holidays per year: New Year's Day, Martin Luther King Day, President's Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Veterans' Day, Thanksgiving Day, and Christmas Day.
PTO (Paid Time Off): All NCTD Regular, Probationary, and Limited-Term employees shall receive Paid Time Off (PTO). PTO shall be taken at reasonable times approved by the employee's supervisor.
PTO shall be earned equally in each pay period during the year in accordance with the following schedule, based on the number of years of NCTD service completed:
- 0 through 3.99 years of service completed: 120 hours per year (15 days)
- 4.00 through 9.99 years of service completed: 176 hours per year (22 days)
- 10 and more years of service completed: 216 hours per year (27 days)
Transportation Passes: All NCTD employees receive an identification
"PRONTO Card" which can be used to ride the following NCTD/MTS transit services (BREEZE, FLEX, SPRINTER, COASTER, MTS Bus, Trolley) at no charge. Eligible family members also receive a pass for NCTD public transportation at no charge (paratransit excluded).
Bereavement Leave: NCTD offers paid bereavement leave.
Employee Assistance Plan: The EAP offers assistance in areas such as:
- Emotional Support
- Work/Life Balance
- Family Care
Family Status Change: This allows you to add/drop dependents from current benefit plan elections per IRS "Qualifying Events." If a "Qualifying Event" occurs, you MUST contact HR within 30 days of event, (Qualifying Event must relate to the benefit change you are requesting).
Please contact Human Resources should you have any questions regarding NCTD Benefits. 01
Please be advised that an incomplete application WILL NOT be considered for employment. An attached resume is not an acceptable substitution for a completed application. Incomplete responses, false statements, omissions, or partial information may result in disqualification in the selection process. By continuing in the process, you are certifying that all information provided in the application and supplemental questionnaire is true to the best of your knowledge. Select "Yes" to reflect that you have read and understand this statement.
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APPLICANT'S ACKNOWLEDGMENT - NOTIFICATION VIA EMAIL: I understand that it is my responsibility to check my email, including junk mail or spam folders, for any communication from the North County Transit District. Communication will be sent via email to the email address I have provided on my application. Select "Yes" to reflect that you have read, understand, and agree to this statement.
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