Job Description

Current UC employees must apply internally via SuccessFactors >

Founded in 1819, the University of Cincinnati ranks among the nation's best urban public research universities. Home to more than 50,000 students, 11,000 faculty and staff and 340,000 alumni, UC combines a Top 35 public research university with a physical setting The New York Times calls "the most ambitious campus design program in the country."

With the launch of Next Lives Here, the Cincinnati Innovation District, a $100 million JobsOhio investment, nine straight years of record enrollment, worldwide leadership in cooperative education, a dynamic academic health center and entry into the Big 12 Conference, UC's momentum has never been stronger. UC's annual budget tops $1.65 billion and its endowment totals $1.8 billion. The University's overall regional economic impact exceeds $10.6 billion, paving the way for the future of Cincinnati.

Job Overview

The Program Coordinator of Campus Recreation will have primary oversight for coordinating internal and external human resource functions for full and part-time staff including compliance with HR policies, rules and regulations. This position will provide direct supervision of the front office student staff and work with staff to enhance the student experience through the organization, enhancement and facilitation of the department's various engagement programs and events.

The Program Coordinator assists with financial related functions for the department including budget review, appropriate coding and approval for expenditures and revenue, purchasing through PACE/Pcard, and travel and expense reporting through Concur. Additionally, this position will coordinate and track department IT requests, hardware and software needs. An important component of this position is a demonstrated student and customer focused approach and the ability to work autonomously, collaboratively, and with initiative.

This position includes the ability for a hybrid work schedule with up to 20% work from home option. In accordance with UC policy, this option is subject to change.

Essential Functions

• Serve as primary liaison with Central HR for a department comprised of 18+ full-time and 400+ part-time (i.e., student, adjunct, contractor, work study, and international) staff.  
• Coordinate and process part-time staff paperwork for hiring, separating, processing pay rate increases, facilitating work study eligibility and enrollment/acceptance, etc.  
• With direction from the Hiring Manager/Committee Chair assist in coordinating professional staff hiring which may include submitting necessary paperwork, coordinating video and in person interviews, solidifying travel needs, coordinating candidate reimbursement, and the university hiring process.   
• Provide organization and facilitate the onboarding experience and separation checklist consistent for all full and part-time staff. Create/update as needed.
• Ensure compliance with HR policies, rules and regulations and document retention schedule.
• Manage student bonus bucks and employee of the month programs.
• Serve as backup for part-time payroll.
• Provide direct supervision to front office student staff (i.e., hiring/terminating, determining and prioritizing assignments, scheduling, performance evaluations, disciplinary action, approve time off, etc.).
• Work with professional staff to creatively engage student staff to foster teamwork among areas.
• Coordinate travel for professional staff as needed and assist with student travel.
• Assist with financial related functions for the department including review of department operating and capital budget, appropriate coding and approval for expenditures and revenue, purchasing through PACE/P-card, and travel and expense reporting through Concur.
• Coordinate and track department IT requests, hardware and software needs. 
• Coordinate and order staff supplies, uniforms, and other general purchases.
• Actively serve on department, university and other committees.
• Positively interact with campus community, visitors, and external agencies.
• May earn American Red Cross CPR/AED for Professional Rescuer with First Aid Instructor certification, assist in teaching classes to part-time staff, and running emergency action drills.
• May require occasional evening and/or weekend hours.
• Position may change at any time.

Required Education

• Bachelor's Degree.
• Five (5) years of relevant work experience and/or other specialized training can be used in lieu of education requirement.

Required Experience

• One (1) year of experience in coordinating projects, human resources and/or financial activities.

Additional Qualifications Considered

• Bachelor's Degree.

• One (1) year of employee supervision.

• Strong administrative, verbal and written communication, organization, time management, supervisory, and professional skills.

• Demonstrated ability to identify problems, assess alternatives, render consistent and logical decisions.

• Previous experience hiring, training, developing and evaluating staff.

• Knowledge of various related systems, including Concur, PACE, UC Flex, SuccessFactors, Docusign, Trello, Microsoft Office suite including Teams, and Rec Automation.

Physical Requirements/Work Environment

• Office environment/no specific unusual physical or environmental demands.

Compensation and Benefits

UC offers a wide array of complementary and affordable benefit options, to meet the financial, educational, health, and wellness needs of you and your family. Eligibility varies by position and FTE.

• Competitive salary range of $42,000 - $47,000 dependent on the candidate's experience.
• Includes the ability for a hybrid work schedule with up to a 20% work from home option.
• Comprehensive insurance plans including medical, dental, vision, and prescription coverage.
• Flexible spending accounts and an award-winning employee wellness program, plus an employee assistance program.
• Financial security via our life and long-term disability insurance, accident and illness insurance, and retirement savings plans.
• Generous paid time off work options including vacation, sick leave, annual holidays, and winter season days in addition to paid parental leave.
• Tuition remission is available for employees and their eligible dependents.
• Enjoy discounts for on and off-campus activities and services.

For questions about the UC recruiting process or to request accommodations with the application, please contact Human Resources at jobs@uc.edu . 

The University of Cincinnati is an Equal Opportunity Employer.

REQ: 96859 

About University of Cincinnati

HISTORY IN BRIEF - The University of Cincinnati is a public urban serving research institution that was founded in 1819 and today is one of the country’s largest universities offering more than 350 academic programs to more than 44,000 students. UC has many top ranked programs in areas such as Music and Arts, Medical and Human-Services, Criminal Justice and more. Located in an urban setting, UC is close to the heart of Cincinnati and allows easy access for students to enjoy all that the city offers. UC is also the alma mater of many notables such as President William Howard Taft; Albert Sabin, developer of the oral polio vaccine; Astronaut Neil Armstrong and Mary Weinberg, 2008 Olympic gold medalist. UC is classified as a Research University (Very High Research Activity) by the Carnegie Commission and is ranked as one of America’s top 35 public research universities by the National Science Foundation. UC jumped 17 spots in the U.S. News & World Report rankings in the past two years alone. In addition to being named a “green university” by Princeton Review, UC has been named one of the world’s most beautiful campuses by Forbes and Delta Sky magazines. Learn more at ... N STATEMENT - The University of Cincinnati serves the people of Ohio, the nation, and the world as a premier, public, urban research university dedicated to undergraduate, graduate, and professional education, experience-based learning, and research. We are committed to excellence and diversity in our students, faculty, staff, and all of our activities. We provide an inclusive environment where innovation and freedom of intellectual inquiry flourish. Through scholarship, service, partnerships, and leadership, we create opportunity, develop educated and engaged citizens, enhance the economy and enrich our University, city, state and global community.

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Job Tags

Holiday work, Full time, Part time, For contractors, Work experience placement, Winter season, Worldwide, Flexible hours, Afternoon shift,

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